Attendee Information

IMPORTANT: Registering on behalf of someone else? Please enter the attendee's information (not your own) on the registration form. The email provided must belong to the attendee so they can access the retreat mobile app. 

Meals & Dietary Restrictions

The following meals are included in your registration. For planning purposes and to avoid food waste, please indicate your meal attendance.

Pursuant to the Americans with Disabilities Act, do you require specific aids or services? Disclosure of requests may necessitate contact from a member of the conference planning team should special accommodations need to be made.

VCCS EMPLOYEES

The $250 registration fee includes retreat programming, onsite meals, and continuous break service. Lodging and parking are not included.

Partial-day registration and onsite registrations are not available.

A confirmation email will be sent upon submission of this form. It will include registration details and hotel reservation instructions.

REFUND/CANCELLATION FEES

The VCCS refund/cancellation policy applies and can be reviewed here. The deadline to cancel without penalty is July 17, 2026.

FEE COLLECTION

No payment is due now. The business office at the System Office will collect registration fees in bulk directly from each community college/System Office department.

CHANCELLOR'S CABINET MEMBERS

The $250 registration fee includes all programming, onsite meals, and continuous break service. Lodging and parking are not included in the registration fee.

No payment is due now. The business office at the System Office will collect registration fees in bulk directly from each department.

The VCCS refund/cancellation policy applies and can be reviewed here. The deadline to cancel without penalty is July 17, 2026.

Lodging 

A confirmation email will be sent upon submission of this form. It will include registration details and customized hotel reservation instructions for cabinet members to secure your room in our block. Please review these instructions before contacting the hotel.

STATE BOARD MEMBERS

REGISTRATION FEE - Covered by the Chancellor's Office

Registration includes retreat programming, onsite meals, and continuous break service.

A confirmation email will be sent upon submission of this form. It will include registration details and hotel reservation instructions. Please review these instructions or contact Andrew Kachur for assistance making your hotel reservation.

COLLEGE PRESIDENTS

The $250 registration fee includes all programming, onsite meals, and continuous break service. Lodging and parking are not included in the registration fee.

No payment is due now. The business office at the System Office will collect registration fees in bulk directly from each college.

The VCCS refund/cancellation policy applies and can be reviewed here. The deadline to cancel without penalty is July 17, 2026.

A confirmation email will be sent upon submission of this form. It will include registration details and hotel reservation instructions. 

LOCAL COLLEGE BOARD MEMBERS

The $250 registration fee includes retreat programming, onsite meals, and continuous break service. Lodging and parking are not included in the registration fee.

No payment is due now. The business office at the System Office will collect registration fees in bulk directly from each college.

The VCCS refund/cancellation policy applies and can be reviewed here. The deadline to cancel without penalty is July 17, 2026.

A confirmation email will be sent upon submission of this form. It will include registration details and hotel reservation instructions.

VFCCE STAFF AT THE SYSTEM OFFICE

The $250 registration fee includes retreat programming, onsite meals, and continuous break service. Lodging and parking are not included.

Partial-day registration and onsite registrations are not available.

A confirmation email will be sent upon submission of this form. It will include registration details and hotel reservation instructions.

REFUND/CANCELLATION FEES

The VCCS refund/cancellation policy applies and can be reviewed here. The deadline to cancel without penalty is July 17, 2026.

FEE COLLECTION

No payment is due now. The business office at the System Office will collect registration fees in bulk directly from each System Office department.

VFCCE BOARD MEMBERS

The $250 registration fee includes retreat programming, onsite meals, and continuous break service. Lodging and parking are not included in the registration fee.

Partial-day registration and onsite registrations are not available.

A confirmation email will be sent upon submission of this form. It will include registration details and hotel reservation instructions.

PAYMENT OPTIONS

Select VFCCE Board Member from the Package drop down menu.

1. Paying by Check: Select the "Check" from the Payment Section below to receive remittance instructions via email.

2. Paying by Credit Card*: Select the "Stripe" Payment Section below. Stripe is the official credit card processor for VCCS conferences.

*There will be a 2.9% credit card processing fee added to the registration fee upon check out.

CANCELLATION 

The deadline to cancel and receive a refund is July 17, 2026. No refunds are issued after this deadline.

SPONSOR FEE - varies based on the sponsor package level (Gold, Platinum, and Presenting)

All sponsor levels include: meals and an exhibit booth all three days. Attendance of retreat sessions is by invitation only.

Gold, Platinum, and Presenting Sponsor levels include a specific number of guest room(s) at The Hotel Roanoke. Details on lodging were sent to the company representative who initiated the sponsorship agreement.

REFUND/CANCELLATION 

Sponsorship funds are due by 7/7/2026 and are non-refundable except in cases of event cancellation.

PAYMENT OPTIONS

Select your sponsor level from the Package drop down menu.

1. Paying by Check: Select the "Check" from the Payment Section below to receive remittance instructions via email.

2. Paying by Credit Card*: Select the "Stripe" Payment Section below. Stripe is the official credit card processor for VCCS conferences.

*There will be a 2.9% credit card processing fee added to the registration fee upon check out.

OTHER/APPROVED INVITED GUEST - FEE

As an approved guest, you should have received a coupon code to apply upon check out which will discount the standard $250 registration fee. If you do not have this code, please contact logistics@vccs.edu before proceeding.

You should have also received instructions with your coupon code for making your hotel reservation (if applicable). Contact logistics@vccs.edu if you are missing those instructions.

PAYMENT OPTIONS

If your registration fee has been waived, select the "Check" option and apply your coupon code.

If your registration fee has been reduced, select your preferred method of payment and apply your coupon code.

1. Paying by Check: Select the "Check" from the Payment Section below to receive remittance instructions via email.

2. Paying by Credit Card*: Select the "Stripe" Payment Section below. Stripe is the official credit card processor for VCCS conferences.

*There will be a 2.9% credit card processing fee added to the registration fee upon check out.